Sword IT Solutions Ltd is a UK-based part of the Sword Group and comprises a number of operating companies delivering people and technology-based business services.

RECRUITMENT – Document Controllers (Aberdeen)

Sword IT Solutions / Careers  / RECRUITMENT – Document Controllers (Aberdeen)

RECRUITMENT – Document Controllers (Aberdeen)

We are looking for suitably qualified Document Controllers to work across our O&G client sites in Aberdeen.

We are currently interested in filling the following Document Control positions:

Role outline:

  • To process all documentation received in accordance with prescribed procedures.
  • To perform prescribed quality check on all documents prior to processing.
  • To accurately enter and update records and meta-data in the clients document management system.
  • To allocate and control the numbering of documents and drawings.
  • Circulate documents for review, information, approved etc by formal transmittal..
  • Ensure all project deliverables are stored in the EDMS at every revision and in all relevant formats.
  • Complete each task – process, transmit, attach electronic files in EDMS and do hard copy filing.
  • Assist in completing requests, searches and queries as requested by project personnel.
  • Assist in providing guidance and training to more junior team members (as required)
  • To liaise with engineers, clients, suppliers or third party companies (as required).
  • Assist in preparing and issuing project status/progress reports (as required).
  • Assist in project close-out and handover/archiving activities.

The following skills and experience must be demonstrated:

  • Current \ previous working experience within a document control role
  • Experience in processing both Design and Supplier documentation.
  • Experienced user of electronic document management system.
  • Experienced in working to project procedures.
  • Ability to get involved in resolving procedural or system issues.
  • Ability to assist in project document close out and handover.
  • Ability to work with people at all levels – including Client and Suppliers.
  • Good communication skills.
  • Ability to work as a member of a team.

If you have the relevant experience and are interested in this position, please contact Malcolm Grant in the first instance.